Dependent Verification

Medical coverage for dependents

If you will be enrolling a dependent (spouse and/or child(ren)) onto your Novant Health medical plan that has not been previously covered, you must upload documentation that verifies the individual(s) you are enrolling are eligible dependents. The documents you need to submit are outlined in the following sections.

Restrictions

You may not elect coverage for dependents if your dependents are covered as an employee under any Novant Health plans.
No person can be insured as a dependent of more than one employee under our plans.
Child dependents may be covered through the last day of the month in which they turn 26.

When to submit your documentation

If you will be enrolling dependents in the Novant Health medical plan, you have 31-days to enroll and submit the required documentation noted in the following sections.

Spouse Mandate for Medical Coverage

You cannot enroll your spouse in the Novant Health medical plan if your spouse is:

Employed and
Eligible for employer-sponsored group medical coverage at their place of employment

Your spouse may be eligible for medical coverage with Novant Health if:

Your spouse is:
- Self-employed
- Unemployed
- Retired
- Disabled
Your spouse's employer does not offer group medical coverage to its employees

If you are enrolling your spouse in your medical benefits, you must upload documentation (outlined in the following sections) that verifies they are not eligible for other group medical insurance, such as through their employer.

The spouse mandate requirement only applies to medical insurance — your spouse can be enrolled in dental, vision, and life insurance regardless of their eligibility for these plans somewhere else.

What You Need to Submit

The following are the documentation you must submit to verify your dependent(s)' eligibility to be added to your Novant Health health insurance.

When submitting copies of your federal tax return:

"Current year" means 2022 or 2023.
You may remove all:
- Financial information
- But the last 4 digits of Social Security numbers

Spouse

If you file joint tax returns

Copy of pages 1 and 2 of your current year federal tax return that includes your spouse.

If you do not file joint tax returns

Copy of marriage certificate and proof of joint debt/ownership. The proof of joint debt/ownership must:

Show both your and your spouse’s names
Be dated within the past 90 days

Spouse mandate documentation

You must provide satisfactory documentation that verifies your spouse is not eligible for group medical coverage somewhere else before your spouse can be enrolled in Novant Health medical coverage. A copy of either:

Current year federal income tax return that verifies your spouse is self-employed, retired, disabled, or unemployed (if self-employed, must also provide copy of Schedule C), or
Current proof of receipt of unemployment benefits, or
A letter from your spouse’s employer validating they are not eligible for medical coverage through their employer (must be dated November 1, 2023 or later), or
Social Security disability award letter

Children and stepchildren (up to age 26)

Copy of the front page of current year federal tax return that includes the child(ren) being enrolled.

If children are not listed on your tax return, you must provide a copy of the child's(ren's) birth certificate(s) showing:

Your name, or
(Stepchild) Your spouse's name and a copy of marriage certificate verifying you are married to the child's biological parent

Legal dependent

How to Submit Your Documentation

Directions on how to upload dependent documentation for Novant Health benefits.

Self-Service Upload Guide (PDF) Infor Global HR Upload Guide for NHRMC Team Members (PDF)